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The earth's well-nigh pop collaboration and document management system, SharePoint is used by over 190 million people beyond the globe.

It'southward an enormously adaptable platform, and exactly how information technology's used differs from organization to organization—this flexibility is a massive boon for users, merely tin besides create confusion for newcomers and those considering adopting SharePoint. Here, nosotros provide the answers to the near frequently asked questions about SharePoint and its many iterations, so you tin decide whether information technology's right for your business.

What is SharePoint?

SharePoint is web-based collaboration and document management platform. Though highly flexible, it is primarily used to shop documents, and communicate data across organizations.

With SharePoint, users can create an intranet (or internal net system) which works like whatever other website. Subsites can exist created for specific departments or teams. Through this centralized, secure space users can admission, share, and edit documents.

What does SharePoint offer?

Organizations use SharePoint to create websites. Yous tin can use it every bit a secure place to store, organize, share, and access information from any device. All you need is a spider web browser, such as Microsoft Border, Internet Explorer, Chrome, or Firefox.

Some of the features SharePoint offers include:

External sharing of files and content with people both inside and outside your organization
Content management features to aid organize and manage content using libraries, lists, metadata, records management, and retention policies
Squad sites that provide a place for predetermined groups of users to view and collaborate on content, data, and news
Communication sites to share and communicate messaging across organizations with customizable, dynamic sub-sites
Mobile apps to allow users to access intranets, team sites and content on Android, iOS, and Windows devices
Automate business processes past creating alerts and workflows
Search functions that help surface relevant people and important content

Who uses SharePoint?

Since SharePoint offers a number of unlike functionalities, it'due south used by a wide range of businesses and organizations of all sizes.

According to Microsoft, more than 250,000 organizations use SharePoint, including over 85% of Fortune 500 companies who use SharePoint Online as function of Office 365.

According to Gartner's well-nigh recent Magic Quadrant for Content Services Platforms, SharePoint is a leader in the market, with the study stating that "though there are a handful of platforms that nudge out Microsoft in terms of vision, none can rival SharePoint's ability to execute and deliver a consummate product."

What's the difference betwixt SharePoint Online and SharePoint Server?

Co-ordinate to Gartner, "SharePoint Server is bachelor on-premises, while SharePoint Online is a cloud-based multitenant offering typically bundled with Microsoft Office 365 subscriptions. Although the two products use common codebases, they differ programmatically and functionally."

Essentially, SharePoint Server is a locally-hosted platform that the user organisation owns and operates themselves. With SharePoint Server, users are responsible for running and maintaining everything internally, including server architecture, agile directory, and file storage.

While SharePoint Online is a cloud-based service, hosted by Microsoft, which users simply admission "as a service" rather than having all the architecture (and relating hardware) existing on their own premises. With SharePoint online, all the "back finish" parts of SharePoint are looked later at Microsoft's terminate.

With SharePoint Online, users don't accept to think virtually things like servers, architecture, or resource, equally this is all taken intendance of past the vendor. That ways that users get the do good of the vendor's security features likewise, which usually tend to be more robust than what users could implement themselves in-business firm.

Delivered as part of Office 365, SharePoint Online enables organizations to participate in a collaborative, contextual user experience, equally part of a productivity services platform offering a broad range of user-centered content capabilities.

SharePoint Online can also be integrated with other Function products, including Exchange, Word, and Excel, more easily. The just thing users need to deal with to get admission to SharePoint Online is licenses, which are charged per user, so businesses only pay for the number of users and levels of access necessary. Some other benefit of using SharePoint Online is that it will always be upwardly-to-date, while SharePoint Server users must manually download and install updates, which are oftentimes rolled out much afterwards for on-premises instances.

The other side of the coin to automated updates, though, is that SharePoint Online users have footling control over when and how these automatic updates striking their systems, and may find that when a new update wreaks havoc with their customizations.

For some businesses, still, using a SaaS service similar SharePoint Online means giving up some of the autonomy that an organization would have if they owned and operated the software internally, as their data volition exist housed in one of Microsoft's data centers, rather than on the users' ain services.

What is the difference between SharePoint and OneDrive?

Both SharePoint and OneDrive can be used for file sharing and storage, and share similarities when it comes to underlying blueprint and features, so it tin be confusing to differentiate the 2.

OneDrive is simply a unmarried document library inside SharePoint. OneDrive is a free service, linked to a user's Outlook business relationship. Generally, OneDrive is used by individuals and teams to store and access files. SharePoint is a collaboration tool. SharePoint uses OneDrive to store files with a SharePoint site, simply you can use OneDrive without SharePoint.

Both OneDrive and SharePoint allow users to:

Employ Office Online
Store and share files of up to 15 GB, both internally and externally
Edit files simultaneously
Track version history
Admission files on mobile devices
Syncing files local to devices

OneDrive is meant for personal storage, and when an arrangement licenses Office 365, each user gets their ain OneDrive with at to the lowest degree 1TB of cloud storage space.

The meaning variance between SharePoint and OneDrive is that OneDrive doesn't back up metadata.

What is Delve?

Office Delve is a deject-based search service powered by Microsoft Office Graph. Delve helps users observe relevant data across a range of Microsoft Office apps, by scouring content from Microsoft Exchange, OneDrive for Business, SharePoint 2016, and Yammer.

Every bit well as retrieving traditional search results, Delve too surfaces potentially relevant information based on by action and relationships with other users within the same organization.

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What is OneNote?

Microsoft OneNote is a annotation-taking app that allows users to gather information and collate it in a freeform way, likewise as enabling multi-user collaboration.

Users can make handwritten or typed notes, and add drawings, tables, links, images, screen caps, annotations, and audio commentary.

What are the deployment options with SharePoint, and how practise they differ?

SharePoint On-Premise / SharePoint Server

With on-premise versions of SharePoint (the most recent version being SharePoint 2016 until SharePoint 2019 arrives afterward this year) the software and its associated servers, network, and storage is kept inside the user's organisation, or on 3rd-party servers, and managed past internal teams.

SharePoint Online

SharePoint Online is a deject-based version of SharePoint, delivered as part of an Office 365 subscription, and accessed through an app or web browser. SharePoint Online is updated automatically by Microsoft.

SharePoint Hybrid

With a hybrid deployment, a user organization has SharePoint 2016 installed on-premises, while as well using Part 365 through the cloud. The two environments can be synced and data shared and integrated where necessary.

There are some differences in functionality between the on-prem and online versions of SharePoint, a few of which we've laid out below:

	SharePoint On-Premises	SharePoint Online
New features	New tools are made available at a later appointment	Ported initially by MS to the online version
Collaboration	Y'all are responsible for implementation	Microsoft works intensively on these tools
Updates	Managed and installed by yous	Managed and installed by Microsoft
Availability	You are in charge of availability	SLA with 99.nine% availability
Backup	You lot need to create backups	Microsoft ensures fill-in and back-up
External users	Infrastructure required on your side	Already included
Scaling	Responsibility for detecting and rectifying bottlenecks lies with you	Microsoft looks after scaling
Management	Central Administration and PowerShell	SharePoint Admin Centre and PowerShell

Another key divergence is that, generally, SharePoint Online tends to exist cheaper; SharePoint Online is licensed on a per-user basis, either as a standalone plan or as function of an Office 365 plan; SharePoint on-premise requires not only licensing, but infrastructure upkeep, hardware, and additional resource.

Tin can SharePoint exist customized?

SharePoint is highly flexible, and can be customized to suit the requirements of the user organisation in a number of means.

SharePoint allows users to change the mode the user interface so that it matches internal branding. This includes customizing things similar groundwork image, colors, site layout, fonts, logos, and headings. These cosmetic changes can exist done quickly and easily without the interest of a developer.

When hosting an on-premise version of SharePoint, the platform can also exist customized on a deeper level, with new components created and integrations adult.

Thank you to new tools like Microsoft Flow, a lot can be done in the way of workflows and connectors within SharePoint without needing to use all-encompassing custom code.

However, SharePoint can be customized much further if necessary, with SharePoint developers able to build and contain awarding-to-application integrations, extensions to SharePoint functionality, and Spider web Parts.

What is PowerShell, and how does it relate to SharePoint?

PowerShell is an automation platform and scripting language adult past Microsoft for simplifying and automating the management of Windows and Windows Server systems.

While PowerShell is primarily a text-based shell, information technology utilizes Microsoft's .NET Framework of congenital-in functionality and objects for managing Windows environments.

PowerShell users can access PowerShell through a command-line shell or the PowerShell Integrated Scripting Environment (PowerShell ISE), which Microsoft designed to help beginners, also as experts, work more than efficiently with PowerShell. Even so, in that location is a difference between SharePoint Online PowerShell commands and Office 365 PowerShell commands.

Nigh of the administrative functions in SharePoint Online work with the user interface. However, there are times where yous are performing repetitive tasks that can be scripted using PowerShell.

What releases are currently bachelor?

The near contempo version of SharePoint on-premise is currently SharePoint 2016. SharePoint 2019 is set to be released later this year.

Older versions yet in apply include:

SharePoint 2013

With SharePoint 2013 came cross-browser support, drag/drop uploads, the addition of SharePoint'south inspect heart, and OneDrive integration equally a replacement for MySites. Extended support for SharePoint 2013's Service Pack 1 ends in 2023.

SharePoint 2010

SharePoint 2010 introduced the "ribbon", early on social networking features, and PowerShell support to SharePoint. Extended back up for this version is set to terminate in 2020.

SharePoint 2007

Lifecycle back up for SharePoint 2007 ended in 2009, merely may nonetheless exist being used unsupported by some companies.

Cloud-powered versions of SharePoint have seen significant an increase in popularity in recent years. Between 2016 and 2017, SharePoint 2016 saw a 67% increase in deployment, while SharePoint Online deployments rose by 167%. This data shows that organizations are leaving old versions behind in favor of SharePoint's modern user interface and cloud functionality.

Does SharePoint integrate with other Microsoft products?

SharePoint is tightly integrated with Microsoft Office and Microsoft OneDrive for Business, as part of the Part 365 productivity platform. Seamless integration with emerging cloud-based Microsoft applications such as Teams, Flow and Microsoft Graph means richer team-based and insight-oriented content productivity use cases.

What are SharePoint's principal competitors?

Google Drive
Workzone
Box for Business
Dropbox for Business
Citrix ShareFile
Hightail
Quip
Confluence
Igloo
Alfresco
Samepage
Redbooth

What are the roles in SharePoint?

SharePoint Developer

The core part of a SharePoint developer is, unsurprisingly, to develop and customize the platform by edifice custom components.

A SharePoint developer should have skills in programming languages such as C#.NET, ASP.Cyberspace, Visual Bones .NET, and experience with Microsoft products such every bit Windows Server and SQL Server.

The bulk of a SharePoint developer'due south fourth dimension will exist spent creating UI applications, writing, modifying, and testing code, debugging software, and solving other technical issues.

They should as well take an in-depth understanding of SharePoint and its out-of-the-box functionality, so they know where the gaps in SharePoint are that a client may desire to patch with customizations.

SharePoint Consultant

The bridge betwixt the technical expertise of developers and architects and the customer-facing front of a SharePoint project, a SharePoint consultant gather requirements, design solutions, and assistance clients get the virtually out of SharePoint.

A SharePoint consultant will understand the platform inside-and-out, and will work to show users how it tin can exist used to solve their hurting points and assistance their business run efficiently. Generally, a consultant is responsible for the pattern, configuration, deployment, and maintenance of SharePoint technologies, whether that's an initial deployment or a migration to a new version.

SharePoint Administrator

Depending on the size, scope, and requirements of the user system, a SharePoint administrator's office can exist something of a catch-all. Their chief responsibility, nonetheless, is to maintain the platform on a day-to-mean solar day basis.

This maintenance includes configuring and upholding security practices, and setting permissions to enable everyone in the organization tin can access the things they demand without compromising proprietary data.

They should besides budget the platform, servers and intranet to ensure they're performance properly at all times, installing required patches, creating backups, and performing security checks. Administrators may often perform helpdesk type functions also, acting every bit the offset indicate of contact for users, and stepping in to troubleshoot any problems.

SharePoint Architect

A SharePoint Architect is often at the caput of a SharePoint technical team, defining compages, infrastructure, frameworks, and the overall layout of the SharePoint solution.

Architects differ from developers in that architects tend to have more responsibility for a project, brand decisions, and are generally more concerned with the bigger movie. The architect often takes a leadership position on a project, working to ensure the coherence of the various aspects of the implementation, and acting a trusted advisor to clients.

What certifications are available?

Microsoft has recently overhauled its suite of certifications to better reflect today's tech jobs market. New certifications are aligned to specific roles, like engineer, ambassador, and data scientist, besides as Microsoft technologies.

As a consequence of this revamp, many of Microsoft's existing SharePoint certifications have been retired. The company is seeking to align its certification paths with newer offerings similar Microsoft 365, and reflect the way that many tech professionals work today, often with several overlapping technologies at a fourth dimension. That alter in direction has seen some of the more product-specific certifications that covered SharePoint—like MCSA: Office 365—take been shelved.

Some exams that previously covered SharePoint knowledge have likewise been retired, significantly narrowing the options for SharePoint professionals and those looking to validate their SharePoint skills. Currently, the simply certification path that covers SharePoint is the Modern Workplace path.

This path begins with the optional Microsoft Certified: Microsoft 365 Fundamentals certification, which leads to (but is non mandatory for achieving) the Microsoft 365 Certified: Teamwork Ambassador Associate certification. Once candidates take earned that certification, they can go on to proceeds the Microsoft 365 Certified: Enterprise Administrator Skillful certification, though this certification does not explicitly cover SharePoint knowledge.

Microsoft 365 Certified: Teamwork Administrator Associate

This certification is at present the only Microsoft certification that specifically covers SharePoint and requires candidates to laissez passer a defended SharePoint exam. While MCSE: Productivity is still bachelor, SharePoint cognition is not a prerequisite, and taking a SharePoint-focused exam is optional—you could earn the MCSE: Productivity without having studied SharePoint in-depth at all.

Microsoft 365 Certified: Teamwork Administrator Associate certification, on the other hand, covers the four pillars of Microsoft'due south collaboration suite: SharePoint, Office 365, OneDrive, and Teams.

To earn this certification, candidates need to show they know how to configure, deploy, and manage Part 365 workflows, specifically those that foster effective collaboration.

SharePoint online, on-premise, and hybrid instances are all covered here; not surprising given Microsoft's push button to get customers to use its cloud-based products and services. Equally a event, candidates for this cert should take a wide foundation of SharePoint knowledge across all deployments, as they'll be quizzed on configuring and managing SharePoint Online, SharePoint On-Premises,andhybrid scenarios, equally well as their ability to drift to SharePoint Online.

Candidates volition also accept to prove their skills when it comes to configuring and managing OneDrive for Business, Teams, and their associated workload integrations.

At that place are no prerequisites for this certification, merely earning it is required if you want to go along to achieve the Microsoft 365 Certified: Enterprise Administrator Expert certification.

MCSE: Productivity

The MCSE: Productivity, which broadly covers skills needed to motion an organization to the cloud, increment user productivity, minimize data loss, and improve data security, is notwithstanding available, but the options for SharePoint professionals looking to earn it have decreased.

Previously y'all would need to pass one of eight constituent exams to earn an MCSE, three of which focused on SharePoint specifically. Now, the two exams focusing on SharePoint Server 2013 have been dropped, leaving just one choice: Exam lxx-339: Managing Microsoft SharePoint Server 2016.

Retired exams:

Exam seventy-331/Grade 20331B: Cadre Solutions of Microsoft SharePoint Server 2013
Exam 70-332/Course 20332B: Advanced Solutions of Microsoft SharePoint Server 2013

MCSD: App Architect

The MCSD: App Builder, which corroborates abilities in web and mobile evolution is all the same available, simply the two test options that focused on SharePoint have now been retired, significant that earning this certspecifically to bolster or prove SharePoint skills is a little pointless.

Instead, this certification now focuses more on ASP.NET and developing Azure services and Web API.

Retired exams:

Exam 70-488/Grade 20488B: Developing Microsoft SharePoint Server 2013 Core Solutions
Exam seventy-489/Course 20489B: Developing Microsoft SharePoint Server 2013 Avant-garde Solutions

What plans are available for SharePoint?

SharePoint Online Plans

SharePoint Online is available either as part of Function 365's Business concern Premium, Business Essentials, and Enterprise plans, or through 1 of two standalone plans. To discover out how to get SharePoint Online every bit part of an Office 365 package, visit our Part 365 FAQ.

With SharePoint Online, organizations must purchase a "seat", or individual user license, for each user who'll be accessing SharePoint Online. There's no software or infrastructure to install, then organizations merely pay for access to the software, rather than the software itself. These licenses are issued on a per user, per month footing.

Plan

Includes

SharePoint Online Plan 1

1 TB of OneDrive storage per user

Secure internal and external file sharing

Offline syncing

Co-authoring in Microsoft Office apps

Power to build and manage intranets and portals

Organize and manage content in libraries and lists with metadata, records management, and retentiveness policies

Motility and manage files between OneDrive and SharePoint

All-encompassing search functions

SharePoint and OneDrive mobile apps for Android™, iOS, and

FastTrack deployment support with purchase of fifty+ seats at no extra cost

24/vii phone and web back up

Licensed for commercial use

SharePoint Online Plan 2

As Programme 1 plus:

Unlimited personal cloud storage

Enhanced and customizable search features

Find content in electronic format for litigation or inspect scenarios

Use avant-garde DLP capabilities to identify, monitor, and protect sensitive information

Utilize In-Place Holds to programmatically preserve content from deletion or edit

SharePoint Server Plans

On-premise instances of SharePoint are licensed a little differently. SharePoint Server users demand to buy two kinds of license; one for the instance of SharePoint itself, and a "Client Access License" for each user or device accessing SharePoint.

How much does SharePoint cost?

SharePoint Online Pricing

Programme	Cost
SharePoint Online Plan 1	$5.00 user/month
SharePoint Online Plan 2	$x.00 user/month

What internet browsers are supported by SharePoint?

SharePoint supports several web browsers that are most commonly used similar the Net Explorer, Mozilla Firefox, Safari. Even so, some browsers may crusade some functionality to be express or bachelor only through some alternative steps. At times, some of the functionalities may not be available for noncritical administrative tasks.

What are the organisation requirements for SharePoint on-premise?

Windows Server 2012 R2
.Cyberspace Framework iv.5.2 or above
All prerequisites installed from the Prerequisites Installer
SQL Server 2014

Is SharePoint secure?

SharePoint falls under the Microsoft Office 365 umbrella, and so it benefits from all the security features that come with it, including network security, admission security, physical data heart security, data security, and file encryption.

Permission levels can be ready for individual users, files or directories assuasive custom security at various levels. At file level, rules can also be configured and so users must check out documents to edit them, and there are as well version-management features to protect content.

How do users migrate to SharePoint Online/2016?

Microsoft offers a free SharePoint Migration Tool to help SharePoint users transfer their information from an on-premise instance of SharePoint to SharePoint Online.

Also bachelor is SMAT, a migration assessment tool that helps with security and user mapping questions.

Can SharePoint be used externally?

Aye, SharePoint'southward external sharing functionality gives people outside of the user organization access to pre-determined sure areas of a site or to specific documents without needing a Microsoft account.

Can SharePoint be used as a database?

Though SharePoint sits on top of SQL Server, a relational database management arrangement, SharePoint is not a database in itself.

It looks similar to a relational database considering it uses lists and columns to organize data, but it tin can't be used to substitute for a relational database, every bit it can't handle large volumes of complex information or transactions.

If you're only using elementary data structures, like contacts or lists of tasks, SharePoint may be sufficient, but for high-volume transaction processing or building multiple connections between your tables, it'due south all-time to stick to a traditional relational database similar SQL Server.

What'south next for SharePoint?

The next on-premises iteration of SharePoint is currently in public preview. SharePoint 2019 has been updated to amend reflect the modern look of SharePoint Online, and will come with a host of new features.

New features will include:

Admission Services 2013 at present supports Send Email
Additional documentation links for Central Assistants site
Communication sites
Fast site creation
Increased storage file size in SharePoint document libraries
Modern lists and libraries
Modern sharing experiences
Modern Site Pages, modern web parts and authoring
Modern search experience
Modern Team sites
PDF Viewer
SharePoint home page
SMTP authentication when sending emails
Sync files with OneDrive sync client (NGSC)
Utilise of # and % characters in file and folder names

Job specs? Nosotros can take care of that.

Tell u.s. what yous're looking for and nosotros'll put together a job spec that'll attract professionals with the skills and experience you need.

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